V.16 Students Called to Military Service

In January 2003, the Chancellor issued a memo and policy statement (available online at http://www.provost.wisc.edu/memos/military.html) addressing the need to accommodate students called to active military duty in the armed forces during the course of the semester. Faculty, Instructional Academic Staff, Advisors, and others who serve students should be aware of the several options available to these students.

University of Wisconsin
Military Service Policy
Approved December 4, 2001

Upon presentation of their active duty papers, students have several options:

1. Withdrawal: At any point in the semester, a student called to active duty may withdraw from school by filing a withdrawal form in their dean's office. The student will receive a full refund of tuition. The form should identify the current date as the "date of withdrawal," and give "called to active duty" as the withdrawal reason. This must be written on the form because the web form does not offer this reason as an option. The Registrar's Office will process the withdrawal and arrange for the full refund.

2. Selective Drops: A student may drop one or more courses and elect to complete remaining course work according to option 3 or 4 below. A full refund of dropped courses will be honored.

3. Incompletes: Students who have successfully completed the majority of work for a course can be awarded a grade of I at the discretion of their instructors. Students may be granted extensions on the incompletes because they may be gone an extended period of time.

4. Final Grades: This option becomes available if the following requirements are met: 1) the instructor determines that a sufficient amount of the course has been completed, and 2) sufficient information about a student's performance in the course has been obtained. Students must consult with their instructor to determine whether these two requirements have been met in order for a final grade to be awarded.

The intention of this policy is to permit students to select whichever option fits their particular circumstances.

Reviewed and endorsed by UW-Madison University Committeee and Associate Administrative Council.

Reviewed 8/16/06 - no change