UW-Madison Overview

1. University Communications compiles information about the Campus in Profile, which is available at http://www.wisc.edu/about/. This site is a compendium of information, and includes links to some interesting facts and figures that help describe the University.
2. The UW-Madison Data Digest is prepared by the Office of Academic Planning and Analysis (http://apa.wisc.edu/).  The Data Digest contains useful, official information about the whole university - - and the College of Letters and Science within that realm - - in a succinct graphical format. The current data digest, as well as editions from years past, is available through the APA site.

1. Wisconsin Statutes, Chapter 36, dealing with the University of Wisconsin System.
2. Wisconsin Administrative Code, Rules of the Board of Regents of the University of Wisconsin System. Covers personnel policies for faculty and academic staff; code of ethics; outside activities; student disciplinary procedures; conduct on University lands and property; sick leave.
3. Faculty Policies and Procedures, as adopted and revised periodically by the UW-Madison Faculty Senate. Faculty legislation, appended to FPP contains information on such matters as departmental personnel records policy and policies on use of University facilities.

2. UW-Madison Personnel Handbook. Issued by Academic and Classified Personnel Offices; outlines general personnel policies for UW-Madison appointments.  Among many other essential documents, this handbook contains:
   1. UW-Madison, Policies and Procedures Governing Academic Staff Appointments (Short Title: UW-Madison ASPP, located online at http://acstaff.wisc.edu/doc.html).  Copies of the ASPP should be given to new academic staff members as they are hired.
   2. Classified Personnel Policies and Procedures (located online at http://www.ohr.wisc.edu/polproced/CPPP/CPPPtblcnts.html). 
   3. Classified Personnel Handbook (located online at http://www.ohr.wisc.edu/employee_handbook/index.htm). 

   These items (and more) can be found on the Office of Human Resources website (http://www.ohr.wisc.edu/). 

3. This document, the Letters and Science Handbook. This document is updated each summer; during the acadmic year, we will e-mail department chairs and administrators to alert them about any major revisions that might be made (such as sections added or substantially revised) to reflect changes in policy or procedures.
   
4. Orientation Handbook . This publication of the Office of Orientation and New Student Programs Office supercedes "Resources: New Student Information Handbook." It provides general information for new students.

1. Search Handbook for Faculty, Limited, and Academic Staff Appointments, March 1998. Distributed by the Academic Personnel Office. Provides information on the recruitment and hiring of faculty and academic staff with an emphasis on search strategies which promote affirmative action and equal opportunity.
2. The Women in Science and Engineering Leadership Institute (WISELI) offers training for search committees to recruit and hire an excellence and diverse faculty. More information, including WISELI's guidebook for search committee chairs ("Searching for Excellence & Diversity") is available on the WISELI website, at http://wiseli.engr.wisc.edu/initiatives/hiring/training_hiring.html.
3. UW-Madison New Employee Benefit Packet (revised annually). Copies must be given to new appointees as they begin employment.  The packets may be ordered through the Employee Compensation and Benefits Services office online at http://www.bussvc.wisc.edu/ecbs/uwempl-forms-order.html; benefits booklets are also available on the ECBS website at http://www.bussvc.wisc.edu/ecbs/emp-info.html. (As a cost-saving measure, benefits booklets are no longer included in benefits packets.)
4. The Provost's Office has issued a memo that highlights resources available to help recruit faculty, staff and students.

2. UW-System Administration UW-Madison Faculty Policy on Access and Accommodation in Instruction 2 May 1994, faculty document 1071. Explains university principles, structures, and processes regarding accommodations for students with disabilities. Also see UW-System Administration Policy. Specific questions may be directed to departmental or unit Access and Accommodation Resource Coordinators (AARCs).
3. Prohibited Harassment: Definitions and Rules Governing the Conduct of UW-Madison Faculty and Academic Staff, Faculty Document 786, February 6, 1989 (Note:  The "Speech Code" provisions were revised 1 March 1999 as Faculty Document 1402c), and Academic Staff Document 021, February 21, 1989.  Extended in November, 1989, to cover all UW-Madison employees.  (See http://www.secfac.wisc.edu/governance/legislation/pages300-399.htm#303.) 
4. Equal Employment Opportunity Commission Guidelines on Sexual Harassment, Section 1604. (11 November 10, 1980 and revised by action taken on 29 October 1999.)   
5. Confidentiality and Non-Retaliation Policy Protecting Students and Employees Bringing Sexual Harassment Complaints, August 22, 1989.
6. Equity and Diversity Resource Center (EDRC) Discrimination Complaint Procedures.
7. An extensive website has been created to clarify the University's policies and procedures regarding sexual harassment.  For more information, please consult  http://www.oed.wisc.edu/sexualharassment. 
8. Statement on Consensual Relationships. UW-Madison Faculty Document 940, April 6, 1996.  (See http://www.secfac.wisc.edu/governance/legislation/pages300-399.htm#307. ) 

Academic Misconduct. The Dean of Students Office has created a website for students and instructors to define academic misconduct and policies related to it: http://www.wisc.edu/students/saja/misconduct/UWS14.html. This site contains the UW-Madison rules and procedures for dealing with academic misconduct, and provides suggestions to instructors for how to avoid academic dishonesty: http://www.wisc.edu/students/saja/misconduct/facstaff.html.

1. Graduate Student Portal. The Graduate School hosts an online "portal" for graduate students where a great deal of information relevant to these students' interest has been gathered.  The portal is located at http://www.grad.wisc.edu/for/current.html. 
   
2. Graduate School Academic Guidelines, http://www.wisc.edu/grad/guidelines/, UW-Madison Graduate School, Fall, 1999.  These Guidelines, together with the Graduate School Catalog (www.wisc.edu/grad/catalog/), provide students with the department-specific and Graduate School requirements for satisfactory progress toward a degree.  (The Guidelines supercede the Graduate Student Handbook, last issued in 1994.)
   
3. Agreement Between the State of Wisconsin and the Teaching Assistants' Association, ____, through June 30, 2007. Copies should be provided to teaching and project assistants and to faculty and staff who supervise them.
   

Budget, Payroll, Purchasing

1. Budget Instructions. Issued annually by the Office of Budget Planning and Analysis and distributed to departments through the Dean's Office.
   
2. UW-System Travel Regulations. Financial Policy and Procedure Paper #36 (Revision 8), September, 1997. Provides information on policies and regulations related to travel; updated periodically and distributed by the Office of the Director of Business Services (UW-Madison).  Web site is located at:  http://www.uwsa.edu/fadmin/fppp/fppp36.htm .
   
3. The UW-Madison Purchasing Services website provides general information for reference in procuring goods and services.   The Purchasing Policies and Procedures are online at http://www.bussvc.wisc.edu/purch/pppindx.html .
   

Resources Supporting Excellence in Teaching and Learning

The Associate Vice Chancellor for Teaching and Learning works with deans, directors, campus-wide groups, and others to carry out UW-Madison's teaching and learning missions. One strategy for achieving this mission has been the development of a "clearinghouse" style website that lists a variety of initiatives that support excellence in teaching. Two websites, in particular, provide a wealth of information, including links to a wide variety of groups interested in sustaining and promoting excellence in teaching and in learning at UW-Madison:

• Initiatives led by the Office of the Provost and Vice Chancellor for Academic Affairs: http://www.provost.wisc.edu/teach.html
  
• Teaching and Learning Excellece at UW-Madison. TLE@UW is an all-campus virtual center aimed at helping instructors enrich courses and teaching by providing a crossroads among the many campus and college organizations and services available on campus. http://www.provost.wisc.edu/tle/

Research and Extramural Support

1. For information about Extramural Support Guidelines, patent policies, and guidelines for human subjects research, please refer to the L&S Office of Research and Outreach Services website - www.ls.wisc.edu/research.
   
2. The Graduate School Office of Research and Sponsored Programs (RSP) maintains a website devoted to ensuring that research is conducted responsibly at UW-Madison. A series of links are provided at http://info.gradsch.wisc.edu/research/compliance/index.html to help campus researchers comply with federal, state and University research regulations, including information about research involving human subjects (http://info.gradsch.wisc.edu/research/compliance/humansubjects/index.htm) and the training required of all key personnel working on human subjects research projects.

RSP also provides oversight for the annual requirement that UW researchers disclose outside activities and financial interests. This information can be submitted online (https://www.gradsch.wisc.edu/disclose/index.html). To learn more about policies and procedures in this area, please see the Conflict of Interest Committee's website, located at http://info.gradsch.wisc.edu/research/compliance/coi/.

Record Keeping

Smoke-Free Policy

The UW-Madison smoke-free policy was reviewed and amended in 1995 to the following:

• Effective July 1, 1995, all buildings and vehicles, regardless of location, that are owned or leased by UW-Madison, will be entirely smoke free. Except as noted below, the smoke-free policy will apply to all indoor air space including individual faculty and administrative offices.
• Smoking will not be permitted near exits and entrances of buildings, except at a reasonable distance (25 feet or more) or unless otherwise designated.
• All indoor air space of university-owned and leased athletic facilities will be smoke free.
• Memorial Union will be entirely smoke free. Union South will be smoke free with the exception of designated hotel rooms.
• University residence halls will be entirely smoke free.
• University Hospital and Clinics will be entirely smoke free.

The office of the Vice Chancellor for Administration, room 100 Bascom, 262-9943, has been designated as a clearinghouse for complaints and other smoking policy matters. A copy of this policy is available as a MS Word document, to be used for posting in departments.