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Chapter Topics: [ I. Administration & Governance] [ II. Funding, Budget and Operations] [ III. Personnel ] [ IV. Other Personnel Policies ] [ V. Curriculum and Related Policies ] [ VI. Student Academic Affairs ] [ VII. College Relations ] [ VIII. Resources & Services ] [ Glossary of L&S Terms ]
Chapter I Contents: [ I.1 The L&S Mission ] [ I.2 L&S Academic Planning Council ] [ I.3 L&S Curriculum Committee ] [ I.4 L&S Faculty Senate ] [ I.5 L&S Administrative Structure ] [ I.6 Academic Associate Deans ] [ I.7 Units within the L&S Administration ] [ I.8 Current L&S Administrative Staff ] [ I.9 Paper and Request Flow ] [ I.10 Calendar: Projected Dates & Deadlines ] [ I.11 Committees ] [ I.12 Preferential Balloting ] [ I.13 Quorum and Parliamentary Procedure ] [ I.14 Resources for Dept. Chairs ] [ I.15 Open Meetings ] [ I.16 Public Records ] [ I.17 Honorary Degrees ] [ I.18 University & College Policy Documents ] [ I.19 E-Mail Protocol ] [ I.20 Employee Political Activities ] [ I.21  Statement on Restructuring, Creation, or Discontinuance ]

I.8 L&S ADMINISTRATIVE STAFF - 2007-2008
(This page was last updated on April 7, 2008.)

The extent of overlap in areas of L&S staff interest and responsibility makes it hard to create a tidy organizational chart depicting the duties of College administrative staff. (Despite that challenge, we've tried to create such a chart - but many of the people listed on it have responsibilities beyond the assignments depicted.) The listing provided below indicates who may be contacted first in each area. If it turns out that your query requires assistance from another source, we'll help you get it. 

Please consult the L&S directory (http://www.ls.wisc.edu/handbook/ChapterOne/directory.htm) or the campus directory (http://www.wisc.edu/wiscinfo/directories/) to locate telephone numbers and e-mail addresses.

Still having trouble getting answers?  
If you're shepherding a particular request through its process, 
you may find the Paper and Request Flowchart to be useful.

Academic Affairs (Student), including student advising, implementation of faculty policy on curriculum and degree requirements, and enrichment programs: Ann Groves Lloyd is the Associate Dean for Student Academic Affairs; for specific questions, please refer to Chapter VI of this Handbook

Academic Program Review: Elaine Klein

Advanced Opportunity Fellowships (AOF): Judi Roller

Alumni Relations: Lucy Mathiak

Assessment of Student Learning:  Elaine Klein

Area Studies Programs: Associate Dean for Research or Academic Associate Dean in relevant divisional area (Humanities, Natural, or Social Sciences)

Boards of Visitors : Lucy Mathiak

Budget, Planning and Finance:

  • Annual unclassified budget and merit exercise--Anne Gunther, Diane Pladziewicz
  • Annual classified budget exercise (including LTE and student budgets) -- Diane Pladziewicz
  • Budget Transfer Report, Budget Planning Allocations, budget transfers--Diane Pladziewicz
  • Indirect Cost Return Exercise--Anne Gunther
  • Auxiliary and related budget preparation--Diane Pladziewicz
  • DoIt Terminal Transactions, Info Access and ISIS Authorizations--Anne Gunther
  • Instructional material photocopying requests--Brian Bubenzer
  • Alcoholic beverage service approval--Maggie Roth
  • UW-Foundation post-awards and trusts -- Mehdi Rezai

Business Services:

  • Purchasing, travel, payments to individuals, non-travel advances and travel advances, requests for approval and reimbursement of moving expenses, non-salary payment transfers:
    • Amy Anderson Schweppe-- Departments 0200-1400, 1700-2300, 2500-3200, 4100, 4250-4299, 4400-4700, 4900-6500, 7900
    • Mary Machaj-- Departments 1500, 2400, 3500-4000, 4200-4249, 4300, 4800, 6700-7800, 8000-9700
  • Memberships, registrations, subscriptions, continue order requisitions (COR's) and gasoline bills:
    Jeri Byrne, all departments
  • Purchasing cards - - all departments
  • Revenue producing activities - - Mary Machaj, all departments

College Relations:  Lucy Mathiak

Community-Based Research and Service Learning: Tess Arenas

Copyright Questions and Coursepacks: Brian Bubenzer

Course Access: Nancy Westphal-Johnson

Credit Outreach: Nancy Westphal-Johnson

Cross-College Projects: Judi Roller

Curricular Issues:
  • Course Packets/Copying Instructional Materials: Brian Bubenzer
  • Course Proposals (New, Changed, Deleted):  L&S Curriculum Committee, c/o Elaine Klein
  • New Major/Degree/Certificate Program: L&S Academic Planning Council, c/o Academic Associate Dean (cc: Elaine Klein)
  • Changes to Existing Major/Degree/Certificate Program: L&S Curriculum Committee Chair (Professor John Coleman, c/o Elaine Klein)

Development: Lucy Mathiak

Distributed Learning: Nancy Westphal-Johnson

Diversity Initiatives: Judi Roller; see also specific programs operating in Section VI, L&S Student Academic Affairs (http://www.ls.wisc.edu/handbook/ChapterSix/)

Extended Day Timetable: Nancy Westphal-Johnson

Events: VACANT

Facilities
  • Remodeling, space, general facility issues:  Chris Bruhn
  • Request to name a space: L&S Academic Planning Council, c/o Dean Sandefur (cc: Elaine Klein, Chris Bruhn)

Fundraising (University of Wisconsin Foundation): UW Foundation Staff

Instructional Computing Support:  L&S Learning Support Services (phone 2-4471)

Learning Support Services: Bruno Browning

L&S Community of Graduate Research Scholars (L&S C-GRS) : Judi Roller

L&S/School of Education Cross-College Initiatives: Judi Roller

L&S Administration Management Information Services: Griffith Randel

Parking: Chris Bruhn

Outreach Services: Nancy Westphal-Johnson

Payroll and IADS Forms (please note that some duties are allocated by Department UDDS):   

  • Sandra Englesby (Supervisor)
       All Departments (UDDS 0200-9700): All Assistant Professor, Associate Professor, and Professor Appointments
  •    Laura Breunig
       UDDS 0200-2300:      Unclassified, student assistants (TA, PA & RA), Employee-in-training, zero dollar appointments
  •    Lisa Oie - Kubicek
       UDDS 2400 - 6000:  Unclassified, student assistants (TA, PA & RA), Employee-in-training, zero dollar appointments
  •    Carol Mooney
       UDDS 6300-9700:      Unclassified, student assistants (TA, PA & RA), Employee-in-training, zero dollar appointments
  •   Ron Van Wey
       All Departments (UDDS 0200-9700):  student hourly/Kronos, classified and LTE

Publications: Lucy Mathiak

Research Services:
  • Animal Care--Bill Barker
  • College-University Relations--Bill Barker
  • Community of Science Database--Bill Barker
  • Conflict of Interest Policy--Bill Barker
  • Gifts and Grants (budgets, proposals)--Linda Johnson
  • Human Subjects--Donna Jahnke
  • Intellectual Property--Bill Barker
  • Interdisciplinary Grant/Funding Initiative--Associate Dean for Research , Susan Ellis-Weismer
  • Invention Disclosures--Bill Barker
  • Material Transfer Agreements--Bill Barker
  • Post-Award Accounting--Jeri Byrne
  • Principal Investigative Status--Linda Johnson
  • Research Policy--Associate Dean for Research Susan Ellis Weismer
  • Sponsored Research Agreements--Bill Barker
  • Technology Transfer--Bill Barker
  • UW-Foundation post-awards and trusts--Jeri Byrne

Service Learning and Community-Based Research: Tess Arenas

Staff Benefits:

Staffing (budgets, policy, recruiting, appointing, offer letters):

  • Faculty, all instructional staff other than TA, other unclassified appointments, classified, LTE, and student hourly are divided among the following: 
    • Dean Sandefur (Cluster Hiring)
    • Herb Wang (Natural Sciences)
    • Magdalena Hauner (Humanities)
    • Charles N. Halaby (Social Sciences)
    • Joyce Helt (Faculty)
    • Nancy Westphal-Johnson (Short-term staffing)
    • James Hovland (Short-term instructional academic staffing)
  • Teaching assistants, readers, graduate assistants --Nancy Westphal-Johnson, Brian Bubenzer
  • Faculty assistants -- James Hovland
  • Project assistants (funds other than 133 and 144)--Academic Associate Dean (please see the Flow Chart), Brian Bubenzer
  • Academic Staff (all funds) except short term instructional (see below), Research Associates, Research Assistants--Maggie Sullivan
  • Non-Faculty, Faculty Assistant (FA) Short Term Instructional Academic staffing:
    • Honorary Fellow, zero-dollar visiting faculty appointments--Joyce Helt
    • Adjunct appointments (budgeted) --James Hovland
    • Adjunct appointments (zero-dollar) --Joyce Helt
    • Emeritus appointments (budgeted) -James Hovland
    • Emeritus appointments (zero-dollar) --Joyce Helt
    • L/I appointments (budgeted) --James Hovland
    • Volunteers -- James Hovland
  • Summer Sessions--Nancy Westphal-Johnson, James Hovland
  • Classified Staff: Policies and personnel transactions--Diana Allaby

TA Training and TA Resource Center:  Brian Bubenzer

Undergraduate Education (Administrative Issues): Nancy Westphal Johnson

Website - L&S (www.ls.wisc.edu):  Lucy Mathiak

Website - L&S Handbook only (www.ls.wisc.edu/Handbook):  Elaine Klein

Wisconsin Alumni Association: Jeff Wendorf, WAA Staff

Updated: August 24, 2007
URL: handbook/chapterone/chapter1-8.htm

 

It is the nature of this document to be a work in progress. 
The L&S Handbook is produced and hosted by the UW-Madison College of Letters and Science.
South Hall, 1055 Bascom Mall, Madison WI  53706
This document is updated annually each summer; however, significant additions may be made at any time. Departments
will be alerted to these when they are made. Most recent annual update: August 2006.
Contact:  Elaine M. Klein, Webmaster/Editor, L&S Online Handbook
klein@ls.admin.wisc.edu or (608) 265-8484
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