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Chapter Topics: [ I. Administration & Governance] [ II. Funding, Budget and Operations] [ III. Personnel ] [ IV. Other Personnel Policies ] [ V. Curriculum and Related Policies ] [ VI. Student Academic Affairs ] [ VII. College Relations ] [ VIII. Resources & Services ] [ Glossary of L&S Terms ]

Chapter VI Contents: [ VI.1 L&S Student Academic Affairs ] [ VI.2 L&S SAA Staff ] [ VI.3 Academic Advancement Program ] [ VI.4 L&S Advising Service ] [ VI.5 Bradley Learning Community ] [ VI.6 Cross-College Advising Service ] [ VI.7 Letters and Science Career Services ] [ VI.8 S.O.A.R. ] [ VI.9 Student Records ] [ VI.10 Degree Audit Reporting System ] [ VI.11 Academic Misconduct ] [ VI.12 Accommodation of Religious Belief ] [ VI.13 Policy & Guidelines on Nondiscrimination ] [ VI.14 Summary Blocks/Final Exams ] [ VI.15 Multi-Section Courses ] [ VI.16 Chadbourne Residential College ] [ VI.17 Deleted Section] [ VI.18 First-Year Interest Groups ] [ VI.19 Pathways to Excellence Programs and Services ] [ VI.20 African American Student Academic Services ] [ VI.21 American Indian Student Academic Services ] [ VI.22 Chicano/a Student Academic Services ] [ VI.23 Southeast Asian American Student Academic Services] [ VI.24 Summer Collegiate Experience ] [ VI.25 Undergraduate Research Scholars ] [ VI.26 Grading Policies ] [ VI.27 The Grading System ] [ VI.28 Grade Change Procedure ] [ VI.29 Student Appeals of Grading ] [ VI.30 Grade Disputes ] [ VI.31 Distinction: in the Major, in the Thesis ] [ VI.32 Scholarships ] [ VI.33 Major Declaration Form ]

VI.26 GRADING POLICIES

It is important for instructors to make their grading policies clear at the beginning of the term. Because there is variability in grading procedures from one course to another, students will have widely differing expectations. Providing clear information at the start of the course can prevent problems later.

Students should receive a course syllabus that shows what the assignments are and when they are due. 

Students will need to know whether in-class participation is a factor in grading, whether there will be grade penalties for absences from class, what penalties will be imposed for assignments turned in late, and what policies will apply to making up missed examinations and any policy on early exams or make-up exams. In addition, since some instructors permit students to exclude their lowest examination grade from the final grade computation, instructors should inform their students about whether such a policy will be in force in their class. Although no changes in grading policies are advisable after a course is underway, if changes are necessary, it is essential that instructors make sure that all students are advised about these changes. Some students may request that they receive extensions on deadlines for submitting assignments. Policies for granting such extensions should be uniform within the course. If such an extension were to go beyond the end of the term, it must conform to the policies pertaining to Incompletes. (See Section VI.27 on The Grading System.) Fair assignment of grades is possible only if all students have the same opportunities to submit work for grading. If there is to be a provision for extra credit work, this must be announced and made available to everyone in the class, not just those who approach the instructor with a special request.

Students will need information about grades as they complete each assignment. Prompt reporting of grades enables students to learn from their mistakes and to work toward improvement on future assignments. It also allows students to make timely decisions about dropping courses. (Instructors are in no way obligated to structure their examination schedules to fit College deadlines for dropping courses, although many do take this into account.) Instructors may return graded assignments to students, or they may retain the work. If assignments are not returned to students, each student must have an opportunity to review his or her work with the instructor upon request. If assignments cannot be returned individually in class, then they should be held by a responsible individual who will distribute them to students who present themselves to claim their work. It is advisable for instructors to suggest that students keep a copy of term papers and projects for their own protection. 

Each student's grade must be kept confidential, both out of respect for the student's privacy and in order to conform to the Family Educational Rights and Privacy Act of 1974. 

The Office of the Registrar has issued the following statement on student privacy:

CAUTION: By federal law, students must not be given access to the grades of others, nor have their own released without their consent. As soon as grades are reported and keyed into the computer, students can access their grades by means of the My UW Web portal, from any computer with access to the internet or by means of a transcript in Suite 7223, 21 N. Part Street. Therefore it should not be necessary to post grades on office doors or departmental bulletin boards, nor give students their grades over the telephone. Please do not compromise your students' right to privacy regarding their grades.

It is important for instructors to keep accurate grade records. If assignments are returned to students, grades must be recorded before the work leaves the instructor's possession. Refer to the Archives and Record Management Manual (available from the Division of Archives, 2-3284) for guidelines concerning departmental retention of various types of student records. Students often inquire about their grades after a course is over, and these inquiries cannot be addressed unless complete records are accessible. If a student's inquiry reveals that there was an error in the assignment of the final grade, then the procedures for changing a grade (see section on Grade Change Procedure) should be followed.

Last reviewed:  August 29, 2007

 


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