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VI.26 GRADING POLICIES It is important for instructors to make their grading policies clear at the beginning of the term. Because there is variability in grading procedures from one course to another, students will have widely differing expectations. Providing clear information at the start of the course can prevent problems later.
Students will need to know whether in-class participation is a factor in grading, whether there will be grade penalties for absences from class, what penalties will be imposed for assignments turned in late, and what policies will apply to making up missed examinations and any policy on early exams or make-up exams. In addition, since some instructors permit students to exclude their lowest examination grade from the final grade computation, instructors should inform their students about whether such a policy will be in force in their class. Although no changes in grading policies are advisable after a course is underway, if changes are necessary, it is essential that instructors make sure that all students are advised about these changes. Some students may request that they receive extensions on deadlines for submitting assignments. Policies for granting such extensions should be uniform within the course. If such an extension were to go beyond the end of the term, it must conform to the policies pertaining to Incompletes. (See Section VI.27 on The Grading System.) Fair assignment of grades is possible only if all students have the same opportunities to submit work for grading. If there is to be a provision for extra credit work, this must be announced and made available to everyone in the class, not just those who approach the instructor with a special request. Students will need information about grades as they complete each assignment. Prompt reporting of grades enables students to learn from their mistakes and to work toward improvement on future assignments. It also allows students to make timely decisions about dropping courses. (Instructors are in no way obligated to structure their examination schedules to fit College deadlines for dropping courses, although many do take this into account.) Instructors may return graded assignments to students, or they may retain the work. If assignments are not returned to students, each student must have an opportunity to review his or her work with the instructor upon request. If assignments cannot be returned individually in class, then they should be held by a responsible individual who will distribute them to students who present themselves to claim their work. It is advisable for instructors to suggest that students keep a copy of term papers and projects for their own protection.
The Office of the Registrar has issued the following statement on student privacy:
It is important for instructors to keep accurate grade records. If assignments are returned to students, grades must be recorded before the work leaves the instructor's possession. Refer to the Archives and Record Management Manual (available from the Division of Archives, 2-3284) for guidelines concerning departmental retention of various types of student records. Students often inquire about their grades after a course is over, and these inquiries cannot be addressed unless complete records are accessible. If a student's inquiry reveals that there was an error in the assignment of the final grade, then the procedures for changing a grade (see section on Grade Change Procedure) should be followed. Last reviewed: August 29, 2007 |
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It is the nature of this document to be a work in progress. The L&S Handbook is produced and hosted by the UW-Madison College of Letters and Science. South Hall, 1055 Bascom Mall, Madison WI 53706 This document is updated annually each summer; however, significant additions may be made at any time. Departments will be alerted to these when they are made. Most recent annual update: August 2006. Contact: Elaine M. Klein, Webmaster/Editor, L&S Online Handbook klein@ls.admin.wisc.edu or (608) 265-8484 ©2000-2006 UW System Board of Regents |