Chapter VI Contents: [ VI.1 L&S Student Academic Affairs ] [ VI.2 L&S SAA Staff ] [ VI.3 Academic Advancement Program ] [ VI.4 L&S Advising Service ] [ VI.5 Bradley Learning Community ] [ VI.6 Cross-College Advising Service ] [ VI.7 Letters and Science Career Services ] [ VI.8 S.O.A.R. ] [ VI.9 Student Records ] [ VI.10 Degree Audit Reporting System ] [ VI.11 Academic Misconduct ] [ VI.12 Accommodation of Religious Belief ] [ VI.13 Policy & Guidelines on Nondiscrimination ] [ VI.14 Summary Blocks/Final Exams ] [ VI.15 Multi-Section Courses ] [ VI.16 Chadbourne Residential College ] [ VI.17 Deleted Section] [ VI.18 First-Year Interest Groups ] [ VI.19 Pathways to Excellence Programs and Services ] [ VI.20 African American Student Academic Services ] [ VI.21 American Indian Student Academic Services ] [ VI.22 Chicano/a Student Academic Services ] [ VI.23 Southeast Asian American Student Academic Services] [ VI.24 Summer Collegiate Experience ] [ VI.25 Undergraduate Research Scholars ] [ VI.26 Grading Policies ] [ VI.27 The Grading System ] [ VI.28 Grade Change Procedure ] [ VI.29 Student Appeals of Grading ] [ VI.30 Grade Disputes ] [ VI.31 Distinction: in the Major, in the Thesis ] [ VI.32 Scholarships ] [ VI.33 Major Declaration Form ]

VI.28 GRADE CHANGE PROCEDURE

According to current faculty policy and in an effort to maintain both equity and consistency, final semester grades can generally be changed only because of "clerical error." Exceptions to this general rule may arise as a result of a successful appeal regarding the fairness or propriety of the grade, as discussed in the section, "Student Appeals of Grading."

Students cannot petition to improve a course grade by offering to rewrite a paper, turn in additional work, or retake a final exam, unless such options: (1) are available to all students in a given course, and (2) are stated explicitly in the course syllabus. In addition, each department should have a procedure to review grade changes on a regular basis.

• The department is responsible for the safe keeping of grade change forms. They should be given only to the instructor and not to a student requesting a change in grade.
• All information must be provided on the grade change form. Incomplete forms will be returned to the department for completion.
• The instructor of the course must sign the form.
• The chair of the department must countersign the form.
• One copy of the grade change form is for departmental use. A record should be maintained in the department of all grade change forms sent for processing.
• For Letters and Science students, grade change forms should be sent to the Policy Unit at 70 Bascom Hall. For students in other schools and colleges, the grade change forms should be sent to the appropriate student academic services office.
• Assistant Deans in the Policy Unit will determine if the grade change will affect a student's academic status (e.g., placing a student in dropped status, or altering the probationary status of the student). If the grade change does not affect the student's academic status, the form will be forwarded to the Registrar's Office for their action. If the grade change affects the student's academic status, the form will be forwarded to a member of the Policy Unit for review and appropriate action.
• Each month the department receives a copy of a Departmental Grade Change Audit Listing from the Registrar's Office. This document lists all grade changes received by the Office of the Registrar for a specific reporting period from a given unit. Departments are asked to verify that entries on the Departmental Grade Change Audit Listing correspond to the records maintained at the department level. Inconsistencies should immediately be brought to the attention of the Policy Unit, College of Letters and Science, so that these may be resolved.

Last revised: August 2006