|Chapter II Contents:
|II.16 Frequently Asked Questions about University Policies Related to UW Foundation Gifts and Other Accounts
1. Cost Transfer Policy:
A cost transfer is an after-the-fact reallocation of costs, either salary or non-salary costs, to a sponsored project within a 90-calendar day period from the accounting date. Funding agency requirements concerning the management of awards made to institutions such as the University of Wisconsin - Madison limit the circumstances under which cost transfers are allowed. In contrast, a re-budgeting action involves the reallocation of budgeted funds and not a transfer of expenditures:
2. University and UW-Foundation Gifts and Gifts-in-Kind Policies:
Gifts coming to us through the UW Foundation are made with thoughtful care and with great love for this institution. Let us not forget that we all have the responsibility to cooperate with the Foundation in the solicitation of the gifts and to provide good stewardship of the gifts once received. By adhering to the policies and procedures set forth in this memorandum we will continue to benefit from this partnership for many years to come.
Gifts-in-kind, sometimes referred to as non-monetary gifts, require formal acceptance by the Board of Regents. As in the case of extramural grants and contracts, gifts must have campus approval prior to their presentation to the Regents. To accomplish this, all relevant information pertaining to the gift must be routed through appropriate channels using a transmittal form.
3. Tuition Remission Changes:
The Deans Council in its final deliberations unanimously recommended that the university implement the major policy change proposed by the task force, which is to impose a tuition remission surcharge of a fixed dollar amount on all PA and RA positions. The Chancellor has formally accepted this recommendation, and by way of this memorandum, the new policy is established.
4. Extramural Transmittal Form:
In order to comply with the new NIH policy requiring the UW to have a project certification for each PI on file instead of the PI signing the application form, RSP has added the required certification to the end of page 2 (Addendum) to the T-form. In addition, RSP is incorporating a few minor changes that we think will be an improvement over the current version. Those Colleges/Units that use their own version of the t-form will want to incorporate these changes as well.
5. F&A and New Fringe Benefits Rates:
F&A Rates (Agreement Dated 09/16/05) Effective Dates: 7/1/2004-6/30/2007 and 2006-2007 Fringe Benefits Rates
6. Responsibility for Monitoring/Oversight of Grants/Contracts:
Grant and Contract Accounts at the UW-Madison are monitored by a combination of the Principal Investigator, the departmental or lab administrator, the Dean's office (often both pre-award and post-award), and Research and Sponsored Programs. The PRIMARY responsibility for various functions is extrapolated from the Roles and Responsibilities document.
7. College of Letters and Science Handbook:
Effective December 21, 2011, this document will be superseded by the new L&S Administrative Gateway. If users cannot find what they seek, or if links are broken, please visit:
The L&S Handbook is produced and hosted by the UW-Madison College
of Letters and Science.