II.7 MOVING EXPENSES FOR NEW FACULTY AND STAFF

New Classified and Unclassified permanent staff are eligible for reimbursement of moving expenses, provided approval is obtained before the move is completed.

College policy is to provide funding to assist with moving expenses for new tenure-track faculty members; maximum amounts to be provided are as follows:

A change in UW System policy, effective July 2001, delegates the approving authority for faculty and staff moving requests to the Dean's office. For faculty moves: approval is obtained with the Dean's office approval of the offer letter. The offer letter constitutes written approval and a copy is attached to the TER when requesting reimbursement for expenses. For other permanent staff: an e-mail request or "Request for Reimbursement of Relocation Expenses" form (http://WWW.BUSSVC.WISC.EDU/acct/forms.html) must be sent to the L&S Business office. Approval must be obtained before the move is completed.

All amendments to change the dollar amount requested or add temporary lodging must be done in writing to Wes Meixelsperger in the L&S Business office. Include a copy of the original approval whether that be the faculty offer letter, e-mail or "Request for Reimbursement" form. Amendments can be done anytime before the TER is processed for reimbursement of expenses.

Also, the rules pertaining to the move itself must be provided in advance to the new faculty member so that he or she will be able to follow mandated procedures and obtain required receipts and other documentation.

Moving expenses are claimed on a TER (travel expense report) form. After initial approval is obtained at the College level, the department and the new employee should immediately consult with the department's Business Office representative so that planning for the move and reimbursement can proceed as smoothly as possible.

Last revised 11/06/07
per MR, by emk