There needs to be campus administrative review of all requests for placement or replacement of these devices and all requests to fill classified and unclassified positions having primary responsibilities in the production or administration of printing and copying.

The primary effect of these policies on the College of Letters and Science (and other schools and colleges) are several. Additional steps will be inserted in the purchasing and hiring processes. In the past, the purchase of a copy machine having a capacity of at least 70 cpm had to be approved only by the state's Department of Administration. In the future, these purchases will first need to be approved at the campus level. And, personnel offices will be looking for duties related to supervision of copy operations in position descriptions of positions proposed for recruitment. Positions involving such duties will be forwarded to a review committee for approval before the recruitment process can continue.

Purchasing Printing and Photocopying Services

The purchase of printing is governed by Chapters 16 and 35 of the Wisconsin Statutes.  Faculty and staff should not use personal funds to purchase printing services exceeding $49.99 from external vendors.  They will not be given contract rates, state tax will be added to the price, and they may not be reimbursed for purchases over $49.99.  All printing orders purchased from external vendors in the amount of $50 or more must be ordered through the Office of University Publications or UW-Madison Printing Services through an established contract or a competitive bid for custom-printed materials, quick copy/duplicating and photocopying.  Faculty and staff are NOT authorized to directly purchase printing from outside vendors.

A UW contract has been set up to handle emergency quick printing (primarily evenings and weekends) of documents, short publications, brochures, grants and proposals that cannot be reproduced during UW-Madison campus regular hours.  The UW contract is for photocopying/duplicating purchases and not for jobs requiring preparation or finishing (complicated fold, binding, paste-up, design work, etc.)  Jobs accepted under this contract are to be "same day" or overnight jobs.  The requisition must be in place before purchasing photocopying services from the contract vendor.  Review the current "Emergency Printing" contract from the Purchasing Services website at:  www.bussvc.wisc.edu/purch/contract/conindx.html.