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UW Foundation Funds
Guidelines:
Account set-up: When all paperwork is obtained and any negotiations are complete, RSP sets up extramural fund accounts. Awards with federal funding are assigned a Fund “144” designation; Fund “133” accounts are non-federally funded.
Depositing checks to existing accounts: All checks that are being deposited into existing 133, 144, 161 and new 133, 161 accounts should be accompanied by an Extramural Support Transmittal Form ("t-form"). T-forms and the checks should be forwarded to Mehdi Rezai at 203 South Hall.
Gifts-in-Kind: In the case of gifts-in-kind (also referred to as non-monetary gifts), formal acceptance by the Regents is required as is the case with any other gift or grant. Much of the information requested on the standard transmittal form used for monetary gifts is not applicable for gifts-in-kind. Consequently a special Gift In Kind Form has been developed to expedite and simplify processing of such gifts.
Personnel Activity Reports (PAR’s): required by federal accounting procedures, PAR's are issued for classified and unclassified employees whose salaries are paid from federal projects or who are cost sharing on a federal project. All PAR’s should be signed either by the individual employee or by his/her immediate supervisor with first hand knowledge of the employee's effort. See Research Administration Notice 96-2 for a complete description of recent changes to the PAR system.
Overdrafts: in 144 and 133 accounts are of serious concern across the College. University policy states that such overdrafts are a combined responsibility of the principal investigator, the department, and the College. The Dean has final responsibility. Each college has an individual designated as the primary person responsible for dealing with such overdrafts; Mehdi Rezai serves in this capacity in L&S, and should be contacted as questions and potential concerns arise.
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Last updated on
June 6, 2008
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