Memo
from Christopher Bruhn, L&S Parking Coordinator
Instructions
for Current Permit Holders
Instructions
for New Applicants
On-line
Application Instructions
Important
Dates
Changes
for 2004-2005
April
2004
To: L&S Faculty and Staff
From: Christopher J. Bruhn,
Assistant Dean and L&S
Parking Coordinator
Re: 2004-05 Parking Application Process
On
Friday, April 30, Transportation Services (TS) will send an email parking
renewal notice to all faculty and staff who currently have a parking assignment
or are on a waiting list(s) for an assignment. A follow-up letter will be sent around May 10
to those who did not reply to the April 30 renewal notice. The application period is from April 30
to May 28.
|
PLEASE
NOTE
Parking
availability in 2004-05 will be significantly diminished. Transportation Services has estimated a
temporary loss of over 1,500 stalls for assignment. Given this loss of parking stalls, it is
quite likely that some faculty/staff who
have held an assignment in a particular lot for a year or more will
lose it for 2004-05. If alternate transportation is an option
for you, please consider flex parking, carpool, vanpool, Park and
Ride and other options as described at the Transportation
Services website at http://www2.fpm.wisc.edu/trans/
.
|
Instructions
for current permit holders
In
the email from Transportation Services, you will have two id/password
options to apply:
1) via your current UW parking i.d.
number (as shown on your UW photo i.d.),
which will be provided in the email from TS.
If you have forgotten your parking password, on their website you
can request to have it sent to you via email.
2) via your MyUW net id and password.
Transportation Services is encouraging all parking applicants to
use the MyUW net id to apply for parking in 2004-05. (The MyUW net id will
be required in 2005-06.) Advantages
of using the MyUW net id are that it links parking
information with other personal MyUW data, and
applicants set the password. This
makes it unnecessary to request a password reset from me when locked out
of the system.
Instructions
for new applicants
You
will not receive an email or hardcopy letter from Transportation Services.
Please follow these steps.
You must have an active UW payroll appointment. Contact your dept administrator with any
questions about this step.
You will need to get in touch with me (bruhn@ls.admin.wisc.edu)
or my assistant Leah (osterhaus@ls.admin.wisc.edu)
to be entered in the Parking Application System. (Email is preferred as we can reply directly
to you and retain a written record of the notification.) Please include the following information
in your email message:
-
Your
UW
photo id number, or your social security number
if you don’t yet have a photo id.
-
Your
payroll title and department.
-
Date
of birth
We
will then create a parking system logon id number and password for you and
notify you of this information via email.
This gets you into the Parking Application System (PAS) and ready
to apply for parking. Please see the sections that follow on how to apply
once you have received a password.
After
these steps are complete, I strongly encourage new parking applicants to
obtain a MyUW id.
It’s a quick and easy way to establish a web page that provides many
UW Madison resources in one location.
How
to Apply for a 2004-05 Parking Assignment:
The
following TS internet screen view is where you will begin the process of
applying for parking. Once logged
into the system, step-by-step instructions will be provided on how to update
personal information, vehicle plates and 2004-05 lot choices. As of the writing of this memo, Transportation
Services has not yet set the specific web address for the starting page
below. (Please note that their system
is compatible with PC’s and Internet Explorer 6.0.)
I
would suggest updating personal and vehicle information as a first step.
(As you work through the application, it is your responsibility to
review the information on file for accuracy.)
You may go back into the application to check on your information and/or
make changes in lot choices and the like anytime prior to May 28.
Information
on file for you is presented as follows:
Personal Info - this includes your parking mailing and email address
preferences. If the info looks correct
and represents your mailing preferences, you can move on by clicking “save”.
If not, click on the appropriate choice.
If your office or home mailing addresses are incorrect, you cannot
change them on this page. Contact
your departmental payroll coordinator to have the appropriate changes made
as soon as possible. You can move through the rest of the application
at this time and come back later to check on the address changes.
Vehicle Info - This information appears next. You should see the vehicle(s) TS has on file
for you at this time. It is important
that all vehicles you might bring to campus be included on this page. If there are errors or omission, please “delete”
old plates as needed and/or “click here to add plate” as needed. When you are done, click on “save”.
Permit
Type Information - On this screen, you will have the option of making
base lot, business alternate, disabled, flex, carpool and Park and Ride
assignment choices. You may make
up to four lot choices. Base lot
prices have increased to $425, $675 and $1015. Business alternate permits will cost $75 and
faculty/staff are limited to one such permit.
Important
Note: If you are not successful in obtaining any of your four
lots of choice, you will not be offered parking in any lot for 2004-05.
You will be placed on the waiting lists for those lots and another
assignment process will occur beginning August 6 and again August 20 that
might result in an assignment for you.
|
PLEASE
NOTE
Make
your lot choices carefully. I would suggest choosing a variety of
lots by price and location. That is, your first and second lot choices
might be those lots you most prefer for price and proximity, followed
by third and fourth choice lots that include ramps or larger surface
lots in outlying areas of campus (Lots 17, 46,622,60,91 for example).
Click on "save" at the bottom of the screen to continue
with your application.
|
Business
alternates, disabled, flex and carpools - If you chose any of these
permit options, you will be prompted to complete a form on-line.
Application
Summary/Review - when you are done entering your on-line parking application
for 2004-05, it is advisable to quickly check it over for accuracy.
You may go back to make any changes as needed until May 28. No confirming email will be sent by TS to indicate
you have successfully submitted your application. The application summary screen will show your
“pending applications” until May 28 and you may click on the vehicle, personal
information tabs to check that information.
If you have any questions about
this process, please contact your departmental administrator.
Important
Dates:
April 30
Logon
IDs will be emailed to customers. Use the Parking Application System to apply
for 2004-05 parking. New applicants
contact their Unit Parking Coordinator via email to obtain a parking logon
id and password.
June 3
Deadline
for all applicants to apply for parking online; includes annual baselot,
Park & Ride, business alternates, carpools and UW disabled permits.
July
18
Parking
assignments emailed to customers. Use the Parking Application System online to
claim and select payment method for your parking assignment.
August 11
Last
day to claim parking assignments. Unclaimed assignments will be offered to customers
on waitlists on August 6th, so don't wait! Claim your assignment before this date!
September
1
New
permits must be displayed on vehicles parked on campus. 1 hangtag permit
available to each permit holder. A
front windshield hangtag holder is available from Transportation Services,
as is a single sticker if you bring only one car to campus.
POLICY
CHANGES FOR 2004-2005
Rate Structure - Annual base lot rate categories increase
to $425, $675, $1015.
Lots
4, 18, 19, 59 and 62 were moved from the $425 to the $675 level.
Lot
95 moved to the $1015 level.
Motorcycle
permits increased from $50 to $60
Transportation
Services studied alternative fee structures that could be scaled by ability
to pay. The study concluded the current
rate structure provides more choices for employees and better supports campus
priorities.
New Permit System Requirements – Customers may see changes in the
way they access the permit application process through the web.
Permit Design - Customers will receive only one (1) annual
permit (rear-view mirror portable hangtag). Three different display options
are available:
Motorcycles
and convertibles will have the option for a “Shield” so hangtag can
be locked to vehicle.
Business Alternate Permits
- will cost $75 - limit of 1.
Waitlists – Customers with a parking assignment may be on one lot
waiting list only. Customers with no parking assignment can choose four
lot waitlists. The goal is to reduce the volume of waitlist for customers
with no parking assignment, and the length of time they wait.
Flex Program -
Additional
FLEX lots will be added in 2004-2005: lots 39, 41, 64, 82, 83,
95.
400
additional FLEX assignments will be added in 2004-2005.
FLEX
parking rates will continue to be charged “hourly” at the same rates
as 2003-2004.
Park and Ride – a new location is being added on the east side of
town. Details are pending from Transportation
Services, but it is likely that it will be a free parking option.
MyUW Net ID and Password – available for use in applying for 2004-05 parking.
